Electronic journey log in the easyTRACK system
What is an electronic journey log?
An electronic journey log is a digital solution that can replace the traditional paper-based journey log. Within the easyTRACK system, it is an innovative, automatic record-keeping feature that reduces administrative burden, eliminates human error, and ensures compliance with legal regulations.
Why use the easyTRACK electronic journey log?
No manual entry required – the system automatically generates the data.
All necessary data in one place – data is recorded in real time, providing accurate and up-to-date journey logs at all times.
Reduced administration – no need for paper-based document storage or end-of-year summaries.
Easy access and traceability – digital journey logs can be retrieved and reviewed anytime.
Legally compliant solution – the system ensures that journey logs are maintained in accordance with regulations.
Legal background
Electronic journey logs are permitted by law only in specific cases. They can be used exclusively for own-account road transport of goods, which includes, for example, the transport of goods by merchants, contractors, and manufacturing companies, provided it is not carried out for payment.
A journey log must include:
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Details of the operator (name, registered office)
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Vehicle license plate number and site location
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Goods transport details (description, quantity, delivery note number)
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Departure, stops, and arrival locations and times
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Mileage data
How does the easyTRACK electronic journey log work?
Static data entry: The customer provides the operator and vehicle details.
Automatic data recording: The system generates the journey log based on GPS and telematics data.
Driver-entered data: Drivers can supplement goods transport information via the mobile app.
Journey log closing: Journey logs are automatically closed at midnight each day, during driver changes, or manually by the driver.
Regulatory inspections: The system ensures immediate access to journey logs for authorities.
Benefits of the easyTRACK electronic journey log for businesses
Less administration – no manual data entry or paperwork needed.
Greater accuracy and security – data is recorded precisely and automatically.
Simplified regulatory checks – electronic journey logs are easily accessible and verifiable.
Integration with other easyTRACK features – even more efficient when combined with existing GPS tracking data.
How to activate the electronic journey log?
easyTRACK customers can enable the electronic journey log feature in the system settings, after which journey logs are automatically generated. Our support team is happy to assist with setup and ensuring all usage requirements are met.
